Application Process

The Letter of Inquiry is the first step in the process of requesting a grant from the CPPS Heritage Mission Fund. The Letter of Inquiry must be completed in its entirety. The requested information is critical in order that your organization can proceed in the process. When the Letter of Inquiry is received and reviewed the appropriate grant application will be sent.

IMPORTANT NOTICE

Beginning with the 2023 Cycle One, the CHMF application process will change as follows:

Letter of Inquiry submissions will be limited to the first 100 Letters of Inquiry received that are correctly completed and have the proper documentation included. Only those submitting in the first 100 complete and correct Letters of Inquiry will be invited to submit a full application. This is a change from the previous 2022 cycles where we limited the number of applications.

Beginning in 2023 Cycle Two, Letters of Inquiry will only be accepted during a one-week period. This is to avoid holidays and based on how quickly LOIs have been submitted.

Cycle One:  Second week in January: Monday, January 8, 2024 starting at 8 am ET through Friday, January 12, 2024 by 11:59 pm ET or until the first 100 fully complete LOIs are processed.

Cycle Two:  Second week in July: Monday, July 10, 2023 starting at 8 am ET through Friday, July 14, 2023 by 11:59 pm ET or until the first 100 fully complete LOIs are processed.

We will no longer be contacting organizations whose Letter of Inquiry is incomplete or have incorrect documents submitted to get the correct information. The Letter of Inquiry must be submitted as complete with all correct documents included.

Thank you for your interest in the CPPS Heritage Mission Fund Letter of Inquiry. We have had an overwhelming response for 2023 Cycle Two, so we have already met the 100 submissions cutoff.  The next granting cycle is 2024 Cycle One. See the Granting Cycles page for the calendar if you are interested in submitting for a future cycle.

The link to the Letter of Inquiry form will be live on this page during the Letter of Inquiry acceptance dates or until 100 correct & complete LOIs are processed. Letters of Inquiry are processed in the order they are received.

NOTE: You must complete the Letter of Inquiry form fully for it to be submitted for consideration. You will receive an automatic reply if it was completed and submitted successfully.

You will need to gather the following for the Letter of Inquiry

• Project/Program Title
• Organization’s current budget (Just the total dollar amount, not the actual budget.)
• Organization Mission or Purpose Statement
• Project/Program budget (Just the total dollar amount, not the actual program/project budget. You will submit complete budget numbers for the project with the full application, not the LOI.)
• Anticipated results of the project/program and number of individuals who will be served and how they will benefit
• Your most recent FULL fiscal year Statement of Activity (also known as an Income Statement or Profit & Loss Statement) and Statement of Financial Position (also known as a Balance Sheet). Do not submit an entire audit report We only need the two requested financial documents.
• The organization’s IRS letter of documentation showing 501(c)(3) status. If you are a foreign non-profit organization, you will need the documentation from your country showing you are a non-profit organization registered with your country.
• Names of organization board members, terms of office and compensation (if any)
• List of key staff members and organizational chart
• If you are a foreign non-profit organization, you must also have a relationship with a 501(c)3 organization in the United States that is willing to accept and distribute the funds to you. We do not pay foreign organizations directly. A letter from that organization must accompany the Letter of Inquiry and it must include their tax ID#, a contact person at that organization as well as that contact’s email address.
• If you received funding from the CHM Fund in the past, you need to make sure you submit a report as well. (See below.)

There are some questions with character (not word) limits as follows:

Mission Statement: 750 characters
Purpose of Proposal Request: 500 characters
Guiding values of the CHM Fund that are best supported by this proposal: 200 characters
What are the anticipated results of this program / project? Indicate how many individuals will be served and the specific ways they will benefit as a result of this program / project: 300 characters

Reports

If your organization received a CHM Fund Grant in a previous cycle, you must submit a report along with or prior to your Letter of Inquiry before being considered for additional funds. You can find the report forms here:
Submit interim or final reports

Please add execsec@cppsheritagemissionfund.org to your address book and/or email whitelist so you receive correspondence. We are not responsible for lost or blocked emails.

Our mailing address has changed. Please update your records.
PO Box 751291, Dayton, Ohio 45475-1291