Application Process

The Letter of Inquiry is the first step in the process of requesting a grant from the CPPS Heritage Mission Fund. The Letter of Inquiry must be completed in its entirety. The requested information is critical in order that your organization can proceed in the process. After the Letter of Inquiry is received and reviewed, an invitation will be sent to those organizations that may proceed in the grant process by filling out a full application. That invitation will include a link to the appropriate grant application form.

Our application process is changing beginning in 2026. 

The Letter of Inquiry submission time is over. We will not be accepting anymore Letters of Inquiry submissions in 2026.

Note. If you received an automatic reply after you submitted your LOI and it mentioned being in the first 100 submitted, please disregard that notice. The response page had not been updated. ALL LOIs submitted within the 2-hour time frame will be considered.

New Grant Process

The CPPS Heritage Mission Fund continually reviews and adjusts our application process as we grow. We only have a set amount of funds and resources to handle a constantly growing demand for funding, so this must be taken into consideration. Due to the latest evaluation, we have determined a new process must be implemented starting in 2026. We hope this helps relieve the amount of stress and frustration that have resulted in the past few grant cycles. We will continue to evaluate the process as we progress.

We also want to help more organizations and “spread the wealth” to more qualified and deserving projects.

Due to the new process, your organization may need to adjust your budgets to adapt to these changes.

• Instead of two grant cycles per year, we will have just ONE cycle per year.

• Funds for distribution of previous 2 cycles per year will be combined into 1 cycle, so we are still giving out the same amount of funds per year.
• Letters of Inquiry will be due in January for the full year cycle.
• Letters of Inquiry (LOIs) will be accepted during a 2-hour window – The second Tuesday in January (1/13/2026) starting at noon Eastern Time U.S. (9am Pacific) ending at 2pm Eastern Time U.S. (11am Pacific).
• ALL Letters of Inquiry submitted within that 2-hour timeframe will be considered. No need to rush on when the LOI link goes live on our website since you will have 2 full hours to submit.
• Once the CHM Fund Board has a chance to evaluate the LOIs, the organizations invited to proceed in the process and fill out a full application will be notified by email by the first Friday in March (3/6/2026).
• Those organizations that will not be invited to submit a full application in the current year cycle will also be notified by email of the Board’s decision by the first Friday in March (3/6/2026).
• Applications for those organizations invited to submit a full application will have 3 weeks to complete the application and submit by the third Friday in March (3/27/2026).
• Applicants will be notified of the CHM Fund’s Board’s decision by October 1, 2026.
• Checks and official grant letters will be mailed October 9, 2026. Checks need to be deposited by the end of the year.

GRANT REQUIREMENTS

• Beginning in 2026, organizations receiving grants are required to sit out one year before applying again. So, if the organization receives a grant in 2026, they must wait until 2028 to apply again. This allows the CHM Fund to spread out funding to more organizations in need. Since this new process is beginning in 2026, if your organization was awarded funds in either Cycle One or Cycle Two in 2025, you will be able to apply in 2026, but must wait out a year if awarded funds going forward.
• Those who apply in a given year, but are not awarded a grant may apply the following year. If you apply in 2026 and are not awarded a grant, you may apply again in 2027.
• CHM Fund will fund salary requests up to 50% of a salary or a maximum of $50,000 of the total salary request. Organizations must show where the other 50% of the salaries will be coming from.
• Capital requests must submit at least one quote/bid for the building project or equipment for purchase.
• Only one request may be submitted by an organization in a grant cycle. This allows for more organizations and projects to be funded.

OTHER GRANT REQUIREMENTS REMAINING THE SAME

• Your organization must be a 501 (c) 3 non-profit in the United States or have the equivalent designation in a foreign country.
• If your organization is covered under a group exemption under the United States Conference of Catholic Bishops, you will need to submit a copy of the letter showing you are covered under the group exemption and a copy of the page in the USCCB directory showing you are listed there for the form field asking for your 501(c)(3) tax exempt letter.
• If you are a foreign organization, you must have a relationship with a 501 (c) 3 non-profit organization in the United States that is willing to accept the funds and distribute to your foreign organization. A letter from the U.S. sponsor must accompany the Letter of Inquiry and it must include their tax ID#, mailing address, a contact person at that organization as well as that contact’s email address. The letter must state they are willing to accept and distribute the grant funds to your organization. Your organization must find your own sponsor. The CHM Fund does not provide that service.
• All Letters of Inquiry and Grant Applications must be complete and correct with the required financial statements attached.
• All financial statements must be the latest full fiscal year. We do not accept less than a full year’s worth of financial data.
• Since the Letter of Inquiry is due in mid-January, you may submit the prior year’s financial statements (2024) if your fiscal year is the calendar. If you are invited to submit a full application, you can include the latest full fiscal year’s financial statements (2025) at that time.
• Applicants must meet the priorities and values of the CHM Fund. Each grant, in some way, should be able to exhibit how one or more of these values are essential to the services offered in the project or program for which funds are being requested.
• Letters of Inquiry and Applications must be submitted in English.
• All financial statements must be shown in U.S. dollars.
• If you received funding previous to applying again, you must have submitted a report for that previous grant prior to applying again.
• CHM Fund cannot pay for expenses incurred prior to a request being approved. Therefore, requested grant period must begin AFTER CHM Fund Board of Directors meet to consider the request.
• NOTE: We do not give feedback on individual LOIs or applications.

You will register at the time the link goes live on our site. No registration or prior access to fill out the form is allowed. You must register as a New User per form even if you have registered in previous cycles. To increase security, we no longer store logins between grant cycles. You will do this for the “Letter of Inquiry” form, the application form and any report you may submit. You can register for each form using the same login information (i.e. names, email addresses and passwords) to keep consistency, but logins will be deleted after each grant cycle. You will not be allowed to set up an account login prior to the link going live for the Letter of Inquiry on this page of our website.

NOTE: You must complete the Letter of Inquiry form fully for it to be submitted for consideration. You will receive an automatic reply if it was submitted in the system successfully.

You will need to gather the following for the Letter of Inquiry

View a copy of the Letter of Inquiry form (PDF) to see all the questions and information you will need to gather for your submission.

There are some questions with character (not word) limits as follows. If the question is not listed below, there is no character limit. These limits include spaces.:
Mission Statement: 750 characters
Purpose of Proposal Request: 500 characters
Guiding values of the CHM Fund that are best supported by this proposal: 200 characters
What are the anticipated results of this program / project? Indicate how many individuals will be served and the specific ways they will benefit as a result of this program / project: 300 characters

How would you categorize your request?  (Selections) Addiction/Substance Abuse; Adult and/or Child Services; Capital Punishment/Death Penalty; Construction and/or Equipment Purchase; Criminal Justice; Education Programs/Job Training; Food Support; Homeless Support; Human Trafficking; Immigration; Life Improvement; Medical Services/Health & Wellness; Operating Support for Organization; Restorative Justice; Other (Please specify)

If your organization is covered under a group exemption under the United States Conference of Catholic Bishops, you will need to submit a copy of the letter showing you are covered under the group exemption and a copy of the page in the USCCB directory showing you are listed there for the form field asking for your 501(c)(3) tax exempt letter.

Reports

If your organization received a CHM Fund Grant in a previous cycle, you must submit a report along with or prior to your Letter of Inquiry before being considered for additional funds. You can find the report forms here: Submit interim or final reports

Please add execsec@cppsheritagemissionfund.org to your address book and/or email whitelist so you receive correspondence. We are not responsible for lost or blocked emails.