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Application Process

The Letter of Inquiry is the first step in the process of requesting a grant from the CPPS Heritage Mission Fund. The Letter of Inquiry must be completed in its entirety. The requested information is critical in order that your organization can proceed in the process. When the Letter of Inquiry is received and reviewed the appropriate grant application will be sent.


Beginning with the 2023 Cycle One, the CHMF application process will change as follows:

Letter of Inquiry submissions will be limited to the first 100 Letters of Inquiry received that are correctly completed and have the proper documentation included. Only those submitting in the first 100 complete and correct Letters of Inquiry will be invited to submit a full application. This is a change from the previous 2022 cycles where we limited the number of applications.

Letters of Inquiry will only be accepted during a two-week period per cycle.

Cycle One:  January 2-January 16 by 11:59 pm ET
Cycle Two:  July 1-July 15 by 11:59 ET 

We will no longer be contacting organizations whose Letter of Inquiry is incomplete or incorrect documents submitted to get the correct information. The Letter of Inquiry must be submitted as complete with all correct documents included.

Letters of Inquiry for Cycle One will be accepted January 2, 12:01 am ET through January 16, 11:59 pm ET.

The link to the Letter of Inquiry form will be live on this page during the two week Letter of Inquiry acceptance dates or until 100 correct & complete LOIs are processed. Letters of Inquiry are processed in the order they are received.

NOTE: You must complete the Letter of Inquiry form fully for it to be submitted for consideration. You will receive an automatic reply if it was completed and submitted successfully.

You will need to gather the following for the LOI.

  • Project/Program Title
  • Organization’s current budget (Just the total dollar amount, not the actual budget.)
  • Organization Mission or Purpose Statement
  • Project/Program budget (Just the total dollar amount, not the actual program/project budget. You will submit complete budget numbers for the project with the full application, not the LOI.)
  • Anticipated results of the project/program and number of individuals who will be served and how they will benefit
  • Your most recent FULL fiscal year Statement of Activity (also known as an Income Statement or Profit & Loss Statement) and Statement of Financial Position (also known as a Balance Sheet). Do not submit an entire audit report We only need the two requested financial documents.
  • The organization’s IRS letter of documentation showing 501(c)(3) status
  • Names of organization board members, terms of office and compensation (if any)
  • List of key staff members and organizational chart


If your organization received a CHM Fund Grant in the previous year, you must submit a report along with your Letter of Inquiry before being considered for additional funds. You can find the report forms here:
Standard Grant Report    |    Report for Capital Grant

Please add execsec@cppsheritagemissionfund.org to your address book and/or email whitelist so you receive correspondence. We are not responsible for lost or blocked emails.

Our mailing address has changed. Please update your records.
PO Box 751291, Dayton, Ohio 45475-1291